Job Opportunity Information

Job Description

CONDITIONS:<br />
· To start mid-November<br />
· Located in Schaumburg,<br />
· Full time, 40 hours per week<br />
· Benefits, 401k, PTOS.<br />
<br />

Responsibilities

• Manage reception of the office (fielding telephone calls, receiving and directing visitors and clients, managing the general email inbox …)
• Employees travel management (agenda, booking hotel, flights, car rental, …)
• Meeting and/or event organization,
• Taking meeting minutes,
• Dashboards follow-up,
• Ensure staff has the proper training, clearances according to their position
• Taking over inbound calls and get specific information (contacts & project) to be passed on to sales person in charge
• Managing inbound RFQ emails of Prodeval Corp email box to be forwarded to sales persons in charge
• Preparing Prodeval’s standard offers based on sales information to be shared by sales person
• Participating to the CRM processes: filling out CRM opportunities, attaching inbound emails & sales offers, creating tasks for sales person in charge, be the guarantor of CRM data quality.
• Ensuring documents standardization update in close relationship with Headquarter Back Office and North American Operation services.
• Administrative contracts follow up (utilities, electricity, insurances, printer leasing, vehicles leasing, garbage …)
• Administrative and IT furnitures supply and follow-up
• PPE supply and good condition
• Cleaning of the premises
• Scheduling intervention on site for Prodeval employees, contractors, subcontractors, suppliers, …
• Supply chain support: follow up with supplier the order status, delivery status, acknowledge the reception of the goods at the premises
• Document preparation

Job Qualifications

• Previous experience as a generalist assistant
• High-level proficiency in Microsoft Office suite of products
• Strong interpersonal skills and positive demeanor
• Demonstrated ability to communicate effectively
• Demonstrate ability to write and redirect correspondences
• Strong ability to offer suggestions to improve processes.
• If you speak a second language (Spanish), this is an advantage.

How to apply

Please contact by email info@biogasworld.com or by calling 418 780-4001